Tips to ensuring workplace safety

On a daily basis, your office environment certainly shouldn’t feel like a dangerous place. But if you don’t think safety should be a key concern in every office environment, think again. According to the Bureau of Labor Statistics from 2013, nearly “3.0 million nonfatal workplace injuries and illnesses were reported by private industry employers in 2012.”

With June being National Safety Month, we thought it was the perfect time to give you some tips for workplace safety by preventing three of the most common injuries in office environments.

1)      Falls

One of the best ways to avoid falls is proper use of storage and staying clutter-free. According to OSHA, boxes, files and other various items piled up in walkways lead to tripping. Make sure to have easy access to storage areas and that employees practice safe habits by storing materials in these locations to cut down on the clutter.

This is also important with regard to electrical hazards. Cords that are stretched across walkways, even when they are under rugs, can lead to tripping. Make sure all cords are properly secured and covered. This is also an important tip with regard to workplace fires, which are regularly the result of electrical fires.

2)      Ergonomics

Many injuries in the office are the result of poor ergonomics (link to previous IOS ergonomics blog). Bad ergonomics workspaces aren’t always easy to detect. It often takes a trained professional to pick up on issues such as bad posture and strains that can lead to many injuries and health problems down the line. A few things to consider to help with ergonomics are:

—     Provide ergonomically correct furniture, from chairs to desks to how computers and technology are placed in workstations.

—     Adjustable equipment because the truth is, one size does not fit all.

—     Train workers to properly use equipment so they understand how to properly adjust what they are using in the ergonomically optimal way.


3)      Vision Problems

Staring at a computer screen leads to eyestrain, but you can help your eyes to alleviate the strain.

—     Optimal vision is actually about half that of normal office levels. The American Optometric Association recommends dimming the type of fluorescent lighting typical in offices, which can be done simply by removing some of the bulbs in overhead fixtures. It is a good idea to use task lamps on individual desks.

—     Another important rule is to make sure monitors are in the correct position, which is slightly below eye level and between 20 and 26 inches from the eyes. Also, make sure your workers are communicating with their optometrists how much they use a computer screen to get the correct eye wear.

—     Take breaks. OSHA recommends 10 minute breaks from a computer screen for every hour worked. This allows the eyes to refocus and readjust.



Helping your workers stay clear of injuries is not only the right thing to do, but it pays off in major ways. From employee retention to overall productivity to saving on worker’s compensation and other injury-related financial losses, your business can benefit a great deal from overall health and wellness.

But how exactly can you make sure your office is running at peak safety? One great way is to invite Innovative Office Solutions into your workplace to see how things are humming along. Our certified designers understand these safety concepts and how to ensure optimal practices. Call us today at 419-925-5433 or email us at






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